Facilities Documents
The Facilities Documents module provides a centralized document management system for everything related to the school's physical infrastructure and assets.
Overview
| Item | Description |
|---|---|
| Purpose | Store and manage facilities-related documents |
| Required Permission | dokumen-sarpras |
| Route | /sarpasfolder |
Common Document Types
The Sarpras document system is designed to store:
| Category | Examples |
|---|---|
| Building Assets | Floor plans, building conditions, renovation records |
| Equipment Inventory | Lab equipment lists, furniture inventories |
| Maintenance Records | Scheduled maintenance logs, repair reports |
| Procurement | Purchasing documents, vendor contracts |
| Facility Usage | Room booking records, utilization reports |
Uploading Documents
Navigate to Sarpras from the main sidebar
Click on the appropriate folder or create a new one
Click Upload and select your file
The document will be stored and accessible to authorized facilities staff
Access Control
Only users assigned the dokumen-sarpras permission can access the Facilities Document module. This is typically the Facilities/Sarpras department staff.
Folder Organization Tips
- Create a top-level folder structure by year (e.g., "2024", "2025")
- Within each year, organize by category (Buildings, Equipment, Maintenance)
- Use clear, consistent naming for all documents
- Include date in the filename for time-sensitive documents (e.g.,
maintenance-report-2024-01.pdf)